Top 10 Signs You Need a File Server

If you’re a small or medium business owner with more than one computer, it’s time to consider investing in a server. A server will keep your data secure and organized and will help you run your business more efficiently and professionally. If you’ve reached one of the 10 thresholds below, a server could do your business a world of good:

1. You Have More Than Two Business Computers

The bottom line is, if you need two or more computers in your business, then it’s time for a server. By storing and organizing data in a core location, you’ll be able to access and share files easily and manage business information more efficiently.

2. You Have More Than One Employee

A server enables your employees to share software tools and access company databases on-site and off-site. As your business grows, you’ll be able to better manage additional computers and software applications and better control which employees and devices have access to certain information.

3. Your Customers Think Your Business Is Owned by Go Daddy

If you’re still using a Web site hosting company like Go Daddy®, then it’s time to upgrade to your own server. Hosting your own Web site and email system presents a more professional image and enables you to conduct business more easily by consolidating email accounts.

4. You or Your Employees Conduct Business Outside the Office

If you work from home, travel frequently or have a mobile workforce, a server will allow you and your employees to remotely connect to your company network and access information and resources no matter where you are.

5. You’re Tripping Over Cords

If you have two or more computers that share access to peripherals, such as printers and fax machines, it’s time for a server. Not only will a server help you eliminate the mess of excess cords, it'll also help you save the cost of buying them.

6. You Can Never Find That Master Document When You Need It

If you share documents between multiple computers, you run the risk of losing important files and of having multiple versions of vital documents. A server will help you manage your files and provide a centralized location for you to store and organize important documents, so that you always have access to what you need, when you need it.

7. Your PCs Are Old and Grumpy

Whether you want to replace your old PCs or help them function better, a server can help you. A server makes the migration of files from an old PC to a new one a cinch, and freeing up memory and storage offers a welcome break to older PCs that are loaded down with data.

8. Your Computer Crashed and You Lost Critical Data

If you have valuable files and data that can’t be replaced, a server will help protect them from loss and corruption. You’ll be able to back up information easily and restore files that were accidentally deleted or misplaced. You’ll almost never have to worry about a crashed hard drive wiping out your system again.

9. You Want to Protect Information from Unauthorized Users

A server will allow you to restrict access to sensitive information, such as financial records and personnel information, by storing it away from prying eyes. It will also allow you to better manage firewalls and virus protection, especially when you have a mobile workforce.

10. You Want to Improve Communication with Employees and Customers

A server enables you to easily add platforms — such as customer relationship management (CRM) software and accounting programs — which allow you to schedule group meetings, share information, and manage clients and vendors. It also allows your employees to send group emails and faxes, and organize customer contacts and customer data in one location.


1. JamesR wrote:
Looks like I nedd a file server. I have three users sharing files by emailing back and forth. What do you reccomend?

Sun, April 18, 2010 @ 1:53 AM

2. Giuseppe wrote:
The person who sutggseed logmein (or whatever that remote control service is) needs to read the question again that's a fine solution for ONE USER at a time. This person needs SEVEN users.Server 2003 is a little cheaper but you have to think about what you are doing with it and if there will be any growth. A terminal server should have LOTS of RAM I like as an absolute MINIMUM 512 MB per user prefer 1 GB per user. BUT 32 bit versions of Windows Server Standard only support 4 GB of RAM TOTAL. You could go with Enterprise but that's $3000+. So you're left with 64bit Versions of Windows which you need to check your software on MOST 32bit software will work fine under x64, but NOT ALL. (64 bit versions of Windows go at least to 32 GB of RAM Enterprise 64bit, I believe, goes to 2TB).As for parallels or another virtual platform, you still need windows licenses AND licenses for parallels In the end, for 7 users, the total cost may be SLIGHTLY more expensive for a Windows solution instead of parallels, but if you ever need to add more stations, it will rapidly become cheaper with Windows. The exception to this is if you end up with software that is not compatible with Windows Server 64bit versions. Then parallels will likely be worth the cost.By the way 2003 and 2008 have the same 4 GB limit for 32 bit versions of Server standard. I'd go wtih 2008, as it will last you longer and offers some advanced RDP (Terminal Services) features, like Terminal Services Gateway.

Mon, October 1, 2012 @ 8:36 AM